If you have a complaint, this note sets out the procedure which we will follow in dealing with that complaint.

Our aim is to provide a first-class service and do everything we can to ensure that you are satisfied with how Mainland is carrying out its duties as a property management firm.  If you take the view that we have fallen short of this standard and you wish to complain, we ask that you first telephone the person who has had conduct of your matter and explain that you are dissatisfied with an aspect of the service you have received.

A person has been appointed in this office to deal with complaints, and if you remain unhappy with the way your complaint has been dealt with after speaking to the person with conduct of your matter then you should set out your complaint in writing to:-

R Zrihen, Mainland, Mainland House, 1 Armitage Road, London, NW11 8QB

And/or by email at:

To enable us to resolve your complaint, we would ask that you include the following information and evidence, if applicable:


  • An outline of your complaint explaining why you feel that we have fallen short of our first-class service

  • What you would like us to do to resolve it

  • Any specific details that you feel would assist us with resolving your complaint. Including, but not limited to:

    • Names of Advisors you have spoken to in connection with the complaint
    • Time(s) and Date(s) of the incidence(s)
    • Telephone number(s) and or Address(es) you have used to contact us
    • Any written correspondence in connection with your complaint
    • Any other document in support of your complaint    


On receipt of a complaint, we will investigate the issue(s) you have raised on your complaint fully and respond to you accordingly.


The timescales for dealing with a complaint are as follows:


• You will receive an ‘acknowledgement of receipt’ of your complaint from us   

   within 5 working days of receipt of your complaint.

• Within 20 working days of the acknowledgement, you will receive a full response.

• If we are unable to resolve the matter within the 20 working days as stated

   above, we will provide you with reasons why we could not meet this time frame

   and provide you with an estimate of when a full response will be received

• After our final written response, we may deem the complaint closed. If we deem

   the matter closed then we reserve the right not to enter into any further  



We are members of the Property Redress Scheme. If you remain unhappy with the response received from us and have exhausted our complaints procedure, you can contact the Property Redress Scheme to ask them to investigate your complaint. To take your complaint to The Property Redress Scheme you must first have carried out the following:


• You have waited 8 weeks from the date of your written complaint to us for a   

   response; and

• It is still within 6 months from our last communication with you regarding this



The Property Redress Scheme is a government approved Redress Scheme that resolves complaints between Members and their consumers. The complainant must have exhausted the Member's internal complaints procedure and remain dissatisfied with the Member's response. The Property Redress Scheme is free to use for the complainant and further information and guidance on how to resolve complaints is available via their website.


To make a complaint, please contact the Property Redress Scheme directly or

alternatively, visit their website and fill out a Complaints Form. The Property Redress Scheme contact details are as follows:


Website:   By Email:


By post at: The Property Redress Scheme, Premiere House, 1st Floor, Elstree Way, Borehamwood, Hertfordshire, WD6 1JH